How to Complete I9 section 2 in UKG Onboarding

How to Complete the I-9 section 2 in UKG Onboarding

You will receive an email notification from PSG

• If you have been assigned to complete the new hires' I9 section 2, prior to the new hires' start date, you will receive an email from PSG notifying you to complete the new hires' I-9 section 2.  

• The information below will help guide you through the process. 

Initial Email from PSG (example)

Day One of New Hire

• I9 SECTION 2 MUST BE COMPLETED WITHIN 72 HOURS OF THE NEW HIRES PHYSICAL START DATE OR IT WILL BE OUT OF FEDERAL COMPLIANCE!
• If not completed on time, this may result in the termination of the new hire, as well as fines and penalties for the company.

On the employee’s first day:

• Log in to UKG.
• From the left-hand menu, click on "My Onboarding."
  
  

Accessing New Hire Information

• A new window will open displaying your new hire(s).

• Click on the employee’s name.

• Once you have clicked on the new hire you need to complete the I9 on, you will be prompted to choose Option A or Option B and C.  Depending on which supporting documents the employee has provided, click on the option you will be completing.
  
  

• Complete/fill in the fields from the Option chosen using the supporting documents the new hire has provided.

• Example: if you choose List A - and the new hire presents a U.S Passport card, you will need to fill in the U.S Passport Card information. (same process for all acceptable supporting documentation for list A)

• Example: if you choose list B and C - you will need to complete the information for both B and C documents using the drop-down menu to pick which supporting documents are presented. (same process for all acceptable supporting documentation for list B and C) 

Reminders: 

• All documents, such as a Passport or Driver's License, must be current. Expired documents cannot be used.
• If using list B and C - an acceptable document from each list must be used.  You cannot use 2 items from list B or 2 items from list C to complete the form.  
• You MUST view physical/live documents. Meaning you cannot use copies or screenshots. You are signing under the penalty of perjury that you have verified the physical/live documents.
• Whether a document from list A or a document from list B and C are provided; you cannot tell the new hire which documents they must present. New hires are provided a list of acceptable documents during onboarding and may provide any of the documents on the list of their choice.
• The list of acceptable I9 supporting documents can be found here.
  
  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Document Verification & Upload

• Make a clear copy of the document(s) presented by the employee for verification.
• Upload the copies to the I-9 form within UKG. You will be prompted by the system.

All supporting documents MUST be uploaded, even if the system states it is optional. This process will upload the supporting documents to the employee’s document file in UKG where they are stored.